Privacy Policy

The Rods for Wheels Organization Privacy Policy

Last Modified: 4/15/2026

Introduction

This Privacy Policy outlines The Rods for Wheels Organization (“we,” “our,” or “the Organization”) practices with respect to information collected from users who access our website at rodsforwheels.org (“Site”), or otherwise share personal information with us (collectively: “Users”).


Grounds for Data Collection

Processing of your personal information (meaning any information which may potentially allow your identification with reasonable means; hereinafter “Personal Information”) is necessary for the performance of our obligations towards you, including responding to your inquiries, processing donations, and providing you with information about our programs and services. Processing is also necessary to protect our legitimate interests and for compliance with legal and financial regulatory obligations to which we are subject.


When you use the Site, you consent to the collection, storage, use, disclosure, and other uses of your Personal Information as described in this Privacy Policy.


We encourage our Users to carefully read this Privacy Policy and use it to make informed decisions.

What Information We Collect

We collect two types of data and information from Users.


Non-Personal Information: The first type of information is un-identified and non-identifiable information pertaining to a User, which may be made available or gathered via your use of the Site (“Non-personal Information”). We are not aware of the identity of a User from which Non-personal Information was collected. Non-personal Information which is being collected may include your aggregated usage information and technical information transmitted by your device, including certain software and hardware information (e.g., the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our Site.


Personal Information: The second type of information is individually identifiable information, namely information that identifies an individual or may with reasonable effort identify an individual. Such information includes:

  • Contact Form Information: When you submit a contact form, sponsorship inquiry form, or other form on our Site, you may provide us with your name, email address, phone number, and message content.
  • Donation Information: When you make a financial donation through our Site, your payment is processed by Donorbox, a third-party payment processor. We may receive your name, email address, donation amount, and mailing address from Donorbox for the purpose of issuing donation receipts and maintaining donor records. We do not collect, store, or have access to your payment card information.
  • Device Information: We may collect information from your device such as IP address, browser type, and operating system when you visit our Site.

How We Receive Information About You

We receive your Personal Information from the following sources:

  • When you voluntarily provide your personal details by submitting a contact form, sponsorship inquiry form, or other form on our Site
  • When you make a donation through our Site via Donorbox
  • When you use or access our Site (e.g., device and browser information collected automatically)

How We Use Your Information

We do not rent, sell, or share Users’ information with third parties except as described in this Privacy Policy. We may use the information we collect for the following purposes:

  • Responding to your inquiries and communications submitted through our contact forms
  • Processing and acknowledging donations, including issuing tax-deductible donation receipts
  • Sending you newsletters, updates, and promotional materials about our programs, events, and services
  • Coordinating equipment donations, sponsorship inquiries, and program participation
  • Improving the functionality and content of our Site


We may share Personal Information with trusted third-party providers for the following purposes:

  • Hosting and operating our Site (Duda)
  • Processing donations (Donorbox)
  • Sending email communications on our behalf, if applicable

We may also disclose information if we have good faith belief that disclosure is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process, or governmental request; (ii) enforce our policies, including investigation of potential violations; (iii) investigate, detect, prevent, or take action regarding illegal activities or other wrongdoing, suspected fraud, or security issues; (iv) establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property, or safety of us, our users, yourself, or any third party; or (vi) collaborate with law enforcement agencies or enforce intellectual property or other legal rights.

User Rights

You may request to:

  • Receive confirmation as to whether or not personal information concerning you is being processed, and access your stored personal information
  • Receive a copy of personal information you directly provided to us in a structured, commonly used, and machine-readable format
  • Request correction of your personal information that is in our control
  • Request deletion of your personal information
  • Object to the processing of personal information by us
  • Request to restrict processing of your personal information by us


Please note that these rights are not absolute and may be subject to our own legitimate interests and regulatory requirements. If you wish to exercise any of the above rights or receive more information, please contact us using the details provided at the bottom of this policy.

Retention

We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time.


Under applicable regulations, we will keep records containing donor personal data, donation receipts, communications, and anything else as required by applicable laws and regulations.


We may rectify, replenish, or remove incomplete or inaccurate information at any time and at our own discretion.

Cookies

We and our trusted partners may use cookies and other technologies in our related services, including when you visit our Site. A “cookie” is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are used for various purposes, including allowing you to navigate between pages efficiently, remembering your preferences, and making the interaction between you and our Site quicker and easier.


The Site may use the following types of cookies:

  • Session cookies: Stored only temporarily during a browsing session to allow normal use of the system, and deleted from your device when the browser is closed.
  • Persistent cookies: Saved on your computer for a fixed period and not deleted when the browser is closed. Used where we need to recognize you for repeat visits.
  • Third-party cookies: Set by other online services who run content on the page you are viewing, such as Donorbox (our donation processor) or the Duda website platform.


Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove cookies by following the instructions in your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

Third-Party Collection of Information

Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. This includes Donorbox, which processes donations on our behalf and is subject to its own privacy policy and terms of service.


This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties to which we may disclose information as set forth in this Privacy Policy. We encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to.

How We Safeguard Your Information

We take great care in implementing and maintaining the security of the Site and your information. We employ industry-standard procedures and policies to ensure the safety of the information we collect and retain and to prevent unauthorized use of any such information. Our Site is hosted on the Duda platform, which provides SSL encryption and secure hosting infrastructure. Donations are processed through Donorbox, which uses industry-standard encryption and security practices to protect payment information.


Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorized access or abuse our Site, and we make no warranty, express, implied, or otherwise, that we will prevent such access.

Marketing Communications

We may use your Personal Information, such as your name and email address, to send you newsletters, updates, and promotional materials concerning our programs, events, and services which we believe may interest you.


Out of respect for your right to privacy, we provide you within such marketing materials with the means to decline receiving further marketing communications from us. If you unsubscribe, we will remove your email address from our marketing distribution lists.


Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important email communications without offering you the opportunity to opt out of receiving them, such as donation receipts, administrative notices, or responses to your inquiries.

Corporate Transaction

We may share information in the event of a corporate transaction (e.g., merger, consolidation, or transfer of assets). In the event of the above, the transferee or acquiring organization will assume the rights and obligations as described in this Privacy Policy.

Minors

We understand the importance of protecting children’s privacy, especially in an online environment. The Site is not designed for or directed at children under the age of 13. We do not knowingly collect Personal Information from children under 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at davidkuhn@rodsforwheels.org.

Updates or Amendments to This Privacy Policy

We reserve the right to periodically amend or revise this Privacy Policy. Material changes will be effective immediately upon the display of the revised Privacy Policy. The last revision will be reflected in the “Last Modified” date above. Your continued use of the Site following the notification of such amendments constitutes your acknowledgment and consent of such amendments and your agreement to be bound by the terms of such amendments.

How to Contact Us

If you have any questions about this Privacy Policy, the information we collect about you, or how we use it, you can contact us at:


The Rods for Wheels Organization

734 Michell St., Ridley Park, Pennsylvania

Phone: 267-547-7303

Email: davidkuhn@rodsforwheels.org